Wiki source code of Alfresco

Last modified by Aurelie Bertrand on 2025/03/13 08:51
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1 Documents server Alfresco
2
3 {{ddtoc/}}
4
5 = Prerequisites =
6
7 * An Alfresco server (development and tests have been realized on the Community version of Alfresco (free version))
8 * Alfresco’s administrator’s identifiers (for the server configuration)
9 * Knowing the Alfresco structure (for the server configuration)
10 * Creating one or more Alfresco users with the same usernames defined in Digdash
11
12 = Digdash user / Alfresco user =
13
14 In this document, we suppose that the current Digdash user also exists in Alfresco with the same username.
15
16 = Create a new Alfresco document server =
17
18 Digdash Enterprise allows you to get your documents on your Alfresco account.
19
20 * Via the Digdash Studio
21
22 To create a new Alfresco document server in the Digdash Studio :
23
24 Open the Enterprise Studio of Digdash > **Tools** > **Server URL manager…** > **New...**
25
26
27 [[image:alfresco_en_html_380ffec9fdf5b40.png||height="184" width="437"]]
28 \\
29
30 [[image:alfresco_en_html_e7264af1ec94f267.png||height="152" width="548"]]
31 \\
32
33 //__Screenshot: Creation of a new Alfresco document server__//
34
35
36 * Via the browser
37
38 [[image:alfresco_en_html_d057beaef5d1f988.png||height="253" width="472"]]
39
40
41 [[image:alfresco_en_html_50b6c75132116e78.png||height="291" width="486"]]
42 //__Screenshot : the document manager via the browser__//
43
44 = Server Configuration =
45
46 * Via the Digdash Studio
47
48 [[image:alfresco_en_html_b2c875a9a56e0491.png||height="296" width="366"]]
49
50
51 //__Screenshot: Server configuration for Alfresco via the Studio__//
52
53
54 * Via the browser
55
56 [[image:alfresco_en_html_f48f4490dfc6559c.png||height="270" width="522"]]
57
58
59 //__Screenshot: Server configuration for Alfresco via the browser__//
60
61
62 == Identifiers (login / password) ==
63
64 The current Digdash user (whoever they are) will __always__ be logged as the Alfresco admin.
65
66 == URL ==
67
68 The user has to specify the Alfresco server’s address and the port number if necessary.
69
70 == Path (documents path for a user) ==
71
72 The path the user has to specify to commit the actions mentioned below has the following pattern:
73
74 Site/Container/Uploaddirectory
75
76 Site and Container are mandatory
77
78 Uploaddirectory is optional
79
80 |Site/|Container/|Uploaddirectory
81 |Site name|A container is a folder or space in a site (« Document Library » most of the time) __[[http:~~/~~/docs.alfresco.com/5.1/concepts/library-intro.html>>url:http://docs.alfresco.com/5.1/concepts/library-intro.html]]__| Name of the folder where the document will be uploaded. This folder must already exist.
82
83 __Table: Alfresco’s path pattern for the configuration server__
84
85 __Example:__
86
87 [[image:alfresco_en_html_863665d400dc4d29.png]]
88
89 __Screen: Example of an Alfresco tree for a site (called « swsdp »)__
90
91
92 Here is a given path: swsdp/documentLibrary/test/retest
93
94 |Site/|Container/|Uploaddirectory
95 |Site name|A container is a folder or space in a site (« Document Library » most of the time) __[[http:~~/~~/docs.alfresco.com/5.1/concepts/library-intro.html>>url:http://docs.alfresco.com/5.1/concepts/library-intro.html]]__| Name of the folder where the document will be uploaded. This folder must already exist.
96 |swsdp/|documentLibrary/|test/retest
97
98 __Table: Example: path for a site on Alfresco__
99
100
101 == Exploration of subfolders ==
102
103 You have the possibility to set the level of exploration of the subfolders from your document path.
104
105 By default, Digdash seeks for all your documents, recursively, and explores all the subfolders.
106
107 |Fields|//Explore subfolders//|(% colspan="2" %)//Level of subfolders//
108 |(% rowspan="2" %)Values|Selected|(((
109 Empty
110
111 Default value, exploration in all subfolders
112 )))|(((
113 N > 0
114
115
116 Exploration in the N subfolders
117 )))
118 |Deselected|(% colspan="2" %)(((
119 0
120
121 No exploration in the subfolders, only in the current directory
122 )))
123
124 //__Table for the different levels of exploration of subfolders__//
125
126 = Access rights (limited) =
127
128 Despite the fact that the current Digdash user is logged as Admin on Alfresco, we have decided to limit the access rights for the user (other than Admin) to a certain point according to Alfresco’s restrictions.
129
130
131 [[image:alfresco_en_html_2a594ab6d0251660.png||height="137" width="554"]]
132
133
134 __Table: Roles and permissions for the documents, Alfresco wise__
135
136
137 Thus, a Consumer (uninvited user on the site) only has the rights of reading and downloading documents.
138
139 We have deliberately chosen not to limit the rights (Alfresco wise) for the actions that would only be possible when the current Digdash user is the creator (oranges cells).
140
141 = Available actions =
142
143 *According to the access rights and the directory mentioned in the server configuration.
144
145 == Search by keywords ==
146
147 [[image:alfresco_en_html_d66e84f7715512e1.png||height="127" width="434"]]
148 __Screen: Search bar for the documents on Alfresco__
149
150
151 The current Digdash user will be able to search for documents in the directory mentioned in the configuration AND in the subdirectories entering keywords in the search bar.
152
153 If the search bar is empty, then « * » is applied (all the documents in the directory AND subdirectories will be displayed).
154
155 == Downloading a document from Alfresco ==
156
157 [[image:alfresco_en_html_706bfff3dcfb98aa.png||height="191" width="416"]]
158
159
160 __Screen: downloading a document from Alfresco__
161
162 It is a basic action. Every connected Digdash user is at least able to read any documents on any Alfresco sites, and particularly the site specified during the server configuration.
163
164 This action is possible via this icon:[[image:alfresco_en_html_fb114753cc5d7478.png]] .
165
166 == Uploading a document on the Alfresco server ==
167
168 [[image:alfresco_en_html_890d7075258e60fd.png||height="362" width="699"]]
169
170
171 __Screen: Uploading a document on Alfresco__
172
173
174 Depending on the current user’s role in Alfresco, they have the have the right to upload documents in the directory specified during the server configuration.
175
176 (Cf. table: title)
177
178 (% class="box infomessage" %)
179 (((
180 __**Note:**__ In Digdash, it is preferable to upload documents with explicit extensions.
181 )))
182
183 Three options are possible:
184
185 * **Choose a local file**: click on **Browse...  **to select the document to add. Click **OK**.**  **The dialog **Open** shows.
186 * **Enter a URL**: Enter the URL of your document. If the checkbox **Only add the URL link to the Documents server **is deselected, the content pointed by the URL is downloaded only just once. If the checkbox **Only add the URL link to the Documents server** is selected, the content will be downloaded by the server every time it needs to (for a data source or required by the user). If required by the user, the URL must be reachable by the server. You can also insert user variables in the URL (${user.uid}, etc. Cf documentation). You can use a URL starting with « file:~/~/ » but in that case, the option **Only add the URL link to the Documents server** is selected by default. This kind of URL should refer to a file on the disk of the server. The link name must end with the extension of the file (.csv, .html, etc.).
187 * **Create a new link**: Create a new link to a document on the server. The pointed file is the last document (alphabetically) corresponding to the link. For example, a link like “document*.csv” will refer to the last CSV file starting with “document”.
188
189 [[image:alfresco_en_html_628ba38f122ed35b.png]] To go further: (v1 of this functionality)
190
191 The fields called « Author » and « Creator » of the document are updated with the current Digdash username once the document is uploaded.
192
193 If the user does not have the right for this action, a message will notify the action could not take place.
194
195
196 == Updating a document on Alfresco ==
197
198 [[image:alfresco_en_html_c7616c763f62013c.png||height="152" width="554"]]
199
200
201 __Screen: updating a document on Alfresco (renaming and updating content)__
202
203
204 This action is possible via this icon:[[image:alfresco_en_html_5bf0156c61aee07c.png]] .
205
206 Depending on the current user’s role on Alfresco, they have the have the right to modify the documents they have the right to edit (c.f. table). Here are the possible actions:
207
208 === Updating the document content ===
209
210 The user with the adequate access rights is able to update the content of an existing document selecting another file on their file system.
211
212 [[image:alfresco_en_html_391450f0053994db.jpg]] This unique action will not alter the document name.
213
214 If the user does not have the right for this action, a message will notify the action could not take place.
215
216 === Renaming ===
217
218 The user with the adequate rights is able to rename a document. They will specify in the text field the new name without any extension (it remains the same).
219
220 If the user does not have the right for this action, a message will notify the action could not take place.
221
222 (% class="box infomessage" %)
223 (((
224 __**Note**:__ updating the content of a document and renaming it can be processed at the same time.
225 )))
226
227
228 == Deleting a document on Alfresco ==
229
230 The user with the adequate rights is able to delete one or several existing documents in the directory specified during the server configuration.
231
232 If the user wants to delete more than one document, they can do it thanks to the check boxes.
233
234 This action is possible via this icon: [[image:alfresco_en_html_3f54b9224a4c4ef3.png]] .
235
236 If the user does not have the right for this action, a message will notify the action could not take place.
237
238